Planning your Christmas Party

It’s that time of year! Christmas party season is upon us and the organisation starts now. For big or small teams, a Christmas party is the perfect way to say thank you for their hard work during the year or it might be the perfect time to reunite with friends who you haven't seen for months. Events like these can be difficult to plan; where do you start?

Let’s get started

The first step is to decipher between the variety of options. Christmas is a time for everyone to enjoy, so you can choose from cosy dining experiences and a small gathering at the local pub to huge events with multiple groups of people; they all offer something for everyone. There are many things to take into consideration: venue, guests, travel, accommodation, seating plans, themes; the list goes on. Start by making a brief plan of what you want the night to look like and set yourself a budget.

Select the venue and date

You’ve picked your perfect night; now you need to decide on a venue. With Christmas being a busy period in everyone's calendars, choosing a venue can very much be dependent upon your colleagues’ or friends' availability. We’d suggest finding a number of potential venues that you think would be a good choice and then asking each venue if they have availability on the date you can all agree on. As soon as a venue gets back to you with a suggested date that works for your group, make sure you book ASAP.

How will you get there?

Transport is often a step that gets overlooked, especially if there’s a big group to organise. No matter the size of your group, the perfect way to travel is by hiring a private party coach (even if we are a little biased!) Business travel coach hire is a great way to get everyone to travel in style to the Christmas party and get the festivities going before you arrive at the venue. Our coach hire is available to everyone; our coaches range from 16 to 86 seater coaches and are a convenient and cost-effective way to travel.

What else needs to be organised?

Depending on the venue, you may need to organise decorations and entertainment - this is the perfect time to think about a theme! Most people love a theme, especially if you’re trying to beat last year's Christmas party. You can make the theme as simple or as extravagant as you’d like, from festive winter wonderland scenes to 1920’s New York. If you want to go that extra mile for your Christmas party, why not think about additional elements such as photobooths, drink fountains, table games or even a snow machine!

Food glorious food

Arguably the most important part of the night; the food. If you have selected a restaurant for your Christmas party, then this isn’t something you’d need to worry about. However, if you’ve rented a venue for your Christmas party then you’d definitely need to take it into consideration. Most venues offer catering packages that supply party food throughout the night, making it easier as you don’t need to source an external caterer. Asking guests for their dietary requirements is essential to ensure that everyone can enjoy the food provided.

Confirm details

Confirm, confirm, confirm! You’ve got this far in organising this whole event; don’t let something slide because you’ve forgotten to confirm with the supplier. Confirm your booking with your coach hire company (Roberts Travel Group) to make sure your night runs as seamlessly as possible. It’s always worth confirming your exact number of expected guests by giving them the details and an invitation with an RSVP well in advance. Once everything is planned, the best practice is to double-check that everything is 100% confirmed so that your party will be the best to date.

Have an amazing night!

Don't forget to enjoy your party after all your hard work. Keep an eye on the things you helped organise, but don't forget to let loose and have fun. Grab a drink and hit the dance floor - it's over for another year!

Let us take you there! 

As a trusted coach hire company based in Leicestershire, we can guarantee you seamless transport to your Christmas party and ensure you arrive in comfort and style. Get in touch by clicking here.